Exhibitors are contracted through the AMTA-WI Chapter for each event. Exhibitors must be approved by the Chapter Board of Directors and the AMTA National Legal Team prior to event. In the event an Exhibitor is not approved, fees paid shall be refunded. Allocations of space will be made on a first response basis. Our members enjoy the opportunity to view, sample and purchase products at our events.

Exhibitor: A person or entity who wishes to establish a physical presence at an AMTA- WI-Chapter sponsored event for the purposes of promoting services or continuing education classes, or for the sale of products.

Exhibitor Space: Each Exhibitor space is approximately 8’ wide by 3’ deep and includes the use of one draped 6’-8’ table and two chairs. No “pipe and drape” dividers will be provided. The AMTA-WI Chapter reserves the right to assign or change exhibit space at any time. Shipping is the Exhibitor’s full responsibility at their own risk and expense.

Fees/Attendance: There is a set fee per Exhibitor Space for the duration of the event. Special requests such as phone line, WIFI may incur additional fees. Exhibitors are NOT required to be available for all days of multi-day events. Discounts are NOT available to Exhibitors choosing to participate in fewer available days. Badges are required for all booth personnel. No one under the age of 18 is allowed. No unauthorized personnel allowed. The Chapter may refuse to admit or may eject any unauthorized persons causing disturbance. All sales and promotional activity must be confined to the Exhibitor’s own assigned space. Non-exhibiting companies are not permitted to sell or promote either on or outside the exhibit floor. Exhibitors may not enter into another exhibitor’s booth or photography/video record without prior written permission of the other exhibitor.

Payment: Payment is due in full no later than 15 days prior to the event. No refund shall be issued if Exhibitor fails to participate for any reason. In the unlikely event, the event is cancelled in advance by AMTA-WI; Exhibitor shall be issued a refund.

Set-Up: Each event will have specified Exhibitor access and set-up times. Early set-up may be available on a case-by-case basis. Exhibitor displays may be required to be vacated or moved to a secure location during the overnight hours. Please ask for direction from the Exhibits Coordinator Sara Kaufmann before proceeding with your set-up.

Travel/Lodging: These expenses are the responsibility of the Exhibitor. A Group Room Block and Group Rate are generally available at the host hotel.

Marketplace Hours: Each event shall have designated hours to encourage attendees to visit. Exhibitor may choose to remain “open” during other conference hours, if desired, to interact with volunteers/visitors. There is no charge for attendees or guests to access the Marketplace. Conferences may include networking or other social events and activities which may take place in the Marketplace. Please refer to the event agenda online for the most current schedule. Note: Everything is subject to change. Every effort to communicate updates will be made by AMTA-WI.

Marketplace Location: Exhibitor area may be separate space from, but near, seminar spaces and coffee/water station(s), such as a common hallway. Whenever possible, a dedicated space is utilized for Exhibitors, break/snack stations, and networking events. For smaller, one-seminar events, Marketplace may be set-up along the perimeter of the dedicated classroom. Please be respectful of education events while they are in session.

WI Sales Tax Collection: Is the responsibility of the Exhibitor. A WI Sales Tax Certificate must be displayed if product sales occur at event.

Meals: To keep Exhibitor space at the lowest pricing possible, no event meals or snack service are included in Exhibitor Fee.  Exhibitors are invited to enjoy coffee, tea, and water service, when provided. Other beverage and snack/food service for attendees is not included for Exhibitors except during advertised and scheduled Free Networking events.

Exhibit Standards: AMTA-WI Chapter shall retain the right to prohibit any Exhibitor or portion of Exhibitor’s exhibit which it does not deem suitable for the Marketplace or in keeping in character with or the purpose of this conference.

Per AMTA Policy, CBD products may not be sold, used, promoted, or displayed on the exhibit hall floor, in education sessions or in materials for exhibitors or sponsors.

All decisions over interpretation of the provisions herein and any matters and questions not covered are at the sole discretion of the AMTA/Chapter.

Cancellation: The Exhibitor may cancel or withdraw in writing 30 days prior to the event start date. Cancellation will result in a cancellation penalty of 50% to be retained by Chapter for administrative purposes. Absolutely no refunds will be given for cancellation or no-shows after 15 days prior to the event start date.

The Chapter may cancel the event without liability to the Exhibitor due to events such as fire, any force majeure, public emergency, pandemic/public health risk, strike or any law or regulations of public authority, or other reason beyond the Chapter’s control which makes it impossible or impractical to hold the event. If the event is cancelled, the AMTA-WI Chapter will return a portion of the fee for exhibit space consisting of payments received for exhibit space less a proportionate share of  actual expense incurred in conjunction with the production of the event, as determined solely by the AMTA- WI Chapter; and/or for sponsorship fees consisting of payments received for sponsorship less proportionate share of sponsorship benefits received through date of cancellation, as determined solely by the Chapter. Chapters may offer the Exhibitor the opportunity to redirect their paid fees toward other marketing opportunities at the sole discretion of the Chapter. The Chapter and AMTA shall have no further obligation to the Exhibitor for cancellation of the event.

Photography: The Exhibitor and it’s representatives attending hereby grant the Chapter and it’s representatives permission to photograph and/or video record them at the event and distribute (both now and in the future) any Exhibitor attendee’s image or voice in photographs, videotapes, electronic reproductions, audiotapes, and other media now known or hereafter developed.

Liability and Insurance: Exhibitor agrees to protect, save or keep the AMTA-WI Chapter, its authorized agents and the event venue, forever harmless from any damages or charges imposed for a violation of any law or ordinance by the negligence of the Exhibitor, as well as strictly comply with the applicable terms and conditions contained in the agreement between the venue and AMTA-WI Chapter regarding the exhibition premises. Further, the Exhibitor shall at all times protect the Board of Directors for AMTA-WI Chapter and its affiliates against and from any theft, loss, damage, injury, liability or expense arising from the Exhibitor’s occupancy of the exhibit space or the hotel facilities. The Exhibitor waives and releases any claims the Exhibitor may have for any and all such loss, damage, or injury. AMTA-WI Chapter and its affiliates will exercise care as to the protection of the Exhibitor’s property. However, by signing this contract the Exhibitor releases AMTA-WI Chapter, its affiliates, and the venue from any liability.

The AMTA-WI Chapter reserves the right to refuse rental or sale of exhibit space or sponsorship to any Exhibitor whose display or promotion of goods and/or services does not support the purposes of AMTA or the Chapter or is not in the bet interest of the Chapter or in keeping with the character of the event. The AMTA-WI Chapter further reserves the right to not rent or sell exhibit space or sponsorship to any for-profit or non-profit organization whose programs, products and/or services, in whole or in part, compete with AMTA or Chapter programs, products and/or services.

The Agreement will be governed by Illinois law without regard to its rules governing conflicts of law. The Application becomes a valid and binding contract on the Exhibitor after acceptance of AMTA.

Sponsorship Recognition: AMTA-WI Chapter may also recognize Exhibitors in the Connecting Hands Newsletter provided for our over 2000 members, via Chapter Social Media, and the website.

Amendments: Any and all matters not related or mentioned in these rules shall be the decision of AMTA-WI Chapter